Accepting Journal Batches

There is no formal posting process in the WinTen² General Ledger program. Instead, transactions are either “accepted” or not. Transactions are accepted only as journal batches, never as individual journal entries. When a given batch of journal entries is accepted, all transactions in the batch immediately post to the ledger. At this point, all transactions in the batch are finalized; you can no longer edit them.

General Ledger’s reporting features allow you to run financial statements and other reports based on accepted transactions, unaccepted transactions, or both.

All batches of journal entries created by the other WinTen² financial management programs are accepted automatically. You do not accept them manually, and you can never edit them in the General Ledger program.

If you create any journal entries manually, you must also accept their batches manually. All journal entries within a batch must be in balance (debits must equal credits) before you can accept the batch. You will typically accept batches on a daily or weekly basis.

From the Main Menu screen, click JEs. The Browse Batches screen appears with all open batches displayed in a table.

Make sure the view is set to open (unaccepted) batches, select how you want to order the batch table from the ordered by drop-down list, enter the search criteria in the search for field, and then click GO. The first batch to match the criteria will be highlighted in the table.

Select and highlight the batch you want to work with and click

. The Maintain Batches screen appears with the selected journal batch information displayed.

Click

on the toolbar and then select "Accept Batch." A message appears stating you have successfully accepted the batch. The Browse Batches screen appears again with all open, unaccepted batches displayed in the table.

Note: After you accept a batch, you can no longer edit any journal entries in that batch. You can, however, correct or reverse errors by creating new manual journal batches. You can create these correcting entries from scratch, or copy the batch. See "Creating Manual JEs, Vouchers, or Batches"; See "Copying Batches"